Securely edit and share data

Most of us work with documents. From word documents and emails to spreadsheets and presentations, the ability to share files across devices, platforms and clients is a crucial part of our daily lives. However, with an increasing number of cyber-attacks in the news, many of us are concerned about how secure the files we share are.

File sharing is an excellent method of collaboration with others and share ideas. However it’s important to think about how much access to give to the people you work with. Leaving access open for too long could make it easier for hackers to access your information and compromise your privacy.

There are a few easy steps that can help you protect your confidential information when sharing files. Firstly, only mail people the information cyber hygiene: building a secure digital environment they need to access, this reduces the risk that more of your information declines to the wrong hands in the event of an information leak or breach. Make sure that you use equipment that blocks unauthorised editing of files. For example for instance, if you’re working together on an Excel spreadsheet there are software that can secure the file while it’s being edited. This stops malicious or accidental changes and makes sure that the numbers are accurate.

Firms also need to be aware of the risks associated with online file transfer services. These services can leave your organization vulnerable to many potential threats. It’s also difficult for administrators and managers to know where files have been transferred or what type of access they’ve received.