The majority of people think of data rooms for the due diligence process during an acquisition or merger, but they’re also used for other business transactions, such as fundraising or IPOs, initial public offerings (IPOs) and legal procedures. It is essential to locate an online data room management software that allows you to share, collaborate and keep confidential documents in a secure environment. It can also help you expedite due-diligence for any type business transaction.
A powerful search tool is a crucial characteristic of an VDR that allows you to locate any document in seconds. It should offer a variety of filters and features, including labels, tags and optical character recognition (OCR). It should also be able to download a PDF encrypted of any document with just one click.
You should also search for a tool that lets you alter the appearance of a data room and add a customizable watermark that appears on every document that’s printed, downloaded or viewed. You can prevent the practice of screenshotting, and other infringements of privacy and security.
A good data space will include a tool for task management that lets you assign users from outside to read and edit documents. It should give a complete overview of each task and its status so you can keep track of the progress of your work.
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