A digital board meeting software is a vital tool for board administrators as well as board members. It helps administrators plan meetings efficiently and facilitates sharing, annotating and signing documents. It provides a platform that is easy to use by board members who wish to share information and communicate outside of meetings.
However, choosing the right board management software requires careful consideration to ensure that it will be an investment that is worth it. There are a variety of factors to be assessed, including usability pricing and features.
To begin, assess your organisation’s technology maturity level. If there are any digital laggards, consider introducing the solution to them gradually. If you are worried that your board members will not be able to utilize software, choose a solution with an intuitive user interface and is optimized for tablets, desktops and mobile devices.
It is also important to choose a system that is secure. Board-level data is typically sensitive and private, therefore a board portal must be able to protect your information with robust encryption and internationally accepted security standards. It’s also beneficial to choose an option with a dedicated team of staff members who are experts in customer service.
Once you’ve identified what your board “must-haves” are, narrow down the companies that can satisfy your requirements while staying within your budget. Remember to factor in the costs of implementation and training. Choose a vendor who has a clear and honest breakdown of costs, flexible payment plans, and a clear pricing. This will lessen the frustration of the cost of the adoption.
