Board pack software compiles all the necessary information into an easily digestible and accessible document which directors can access from their tablets, computers or phones. Board members no more have to communicate through unsafe channels such as email. Every document is presented in the most current version. If an amendment or a new report is required to the board pack, it can be inserted within the board pack immediately and all users will receive a real-time notification notifying them of the changes were made.

It’s tempting to include as http://www.scoreboardroom.net much information in the board’s documents as you can to ensure compliance and provide benefits when preparing for a meeting, but this can cause confusion and overburden board members who require clear, concise and understandable reports. The most effective boards balance strict compliance and providing benefits to the business using templates, incorporating logically ordered information, sticking to precise language and staying clear of excessively technical information.

The chair of the board is responsible for the contents of the board pack. They should be the ones to ensure that the information in the board pack is appropriate and educational. Board members are busy and it’s difficult for them to go through a board packet within the two weeks prior to the meeting if they do not have enough time to read, absorb and focus. The ideal time to submit papers for board meetings is around 7-10 days, which gives members plenty of time to study and comprehend what they are reading prior to meeting.